City of Box Elder
City Council Agenda
Tuesday, April 7, 2026
Tuesday, April 7, 2026
7:00 PM - City Council Chambers, 420 Villa Drive, 2nd Floor, Box Elder
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1. CALL MEETING TO ORDER:
2. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. APPROVE THE ORDER OF BUSINESS:
5. DECLARATION OF ANY POTENTIAL CONFLICTS-OF-INTEREST:
6. PUBLIC HEARING:
6.A Public Hearing: Rezone - 991 Plymouth Drive, to Mixed Use District
No Action.
7. PUBLIC COMMENT:
(3-minute time limit per speaker)
This is a time for the members of the public to address the Council. On any issue not on the agenda, action will not be taken at the meeting except by placement on the agenda by unanimous vote of the Council members present. If you want to comment during public comment, please click on the participants tab on the bottom of your screen, then select “raise hand” at the bottom right of the screen (or dial * 9 on your phone if you’ve called into the meeting). Staff will ask you to unmute and will then recognize you by name or phone number when it is your turn to speak. This will allow everyone to be heard in a timely manner.
8. AWARDS AND RECOGNITIONS:
9. COUNCIL COMMITTEE REPORTS:
9.A Finance, Legal, and Public Safety Committee Meeting Report: March 17, 2026
Informational Only.
9.B Public Works and Planning and Zoning Committee Meeting Report: March 17, 2026
Informational Only.
10. CONSENT AGENDA:
Agenda items on the Consent Agenda are meant to be approved as a group with a single motion. Questions may be asked of any Consent Agenda items but may not be debated. Any Consent Agenda item may be removed from the Consent Agenda for separate action at the request of any Council Member or anyone present. All questions are to be directed to the Department Head.
10.A City Council Regular Meeting Minutes: March 17, 2026
CC: Motion to approve the City Council Regular Meeting minutes from March 17, 2026, as presented.
10.B City Council Special Meeting Minutes: March 19, 2026
CC: Motion to approve the City Council Special Meeting minutes from March 19, 2026, as presented.
10.C Claims List: April 7, 2026
CC: Motion to approve the April 7, 2026, Claims List as presented.
10.D Ordinance No. 787, an Ordinance to Revise the Zoning Designation of the Property that is Legally Described as Lots 1-14 of Block 9 and Lots 1-13 of Block 10 of Alpha Omega Subdivision (Formerly a Portion of Tract 1 of Alpha Omega Subdivision) In Section 25, T2N, R8E, B.H.M., Box Elder, Pennington County, South Dakota, Second Reading
CC: Motion to approve and adopt Ordinance No. 787 as presented on its second and final reading.
10.E Resolution No. 26-12, a Resolution to Approve a Petition to Vacate a Portion of the Minor Drainage and Utility Easement on the interior lot lines between Lots 4 & 5 and Lots 6 & 7 of Block 1 and Lots 3 & 4 and Lots 5 & 6 of Block 2 of Alpha Omega Subdivision, Township 2 North, Range 8 East, Black Hills Meridian, Box Elder, Pennington County, South Dakota
CC: Motion to approve Resolution No. 26-12 as presented.
10.F Master Lease Purchase Agreement: Lease Servicing Center, Inc. dba NCL Government Capital and Authorization for Mayor to Execute Associated Documentation
FLPS: Motion to approve the Master Lease Purchase Agreement with Lease Servicing Center, Inc. dba NCL Government Capital as presented, and forward to a future City Council meeting with a recommendation of approval.
CC: Motion to approve the Master Lease Purchase Agreement with Lease Servicing Center, Inc. dba NCL Government Capital as presented and authorize the mayor to sign associated documentation.
10.G Resolution No. 26-18, Authorizing the Lease Purchase of One 900 Eco Sewer Cleaner on a Western Star Chassis, Equipment Schedule 001 to the Master Lease Agreement Between Lease Servicing Center, Inc. dba NCL Government Capital and the City of Box Elder and authorizing the Mayor, Council President, and Finance Officer to Sign Associated Documentation
CC: Motion to approve resolution No. 26-18, as presented Authorizing the Lease Purchase of One 900 Eco Sewer Cleaner on a Western Star Chassis, Equipment Schedule 001 to the Master Lease Agreement Between Lease Servicing Center, Inc. dba NCL Government Capital and the City of Box Elder and authorizing the mayor and finance officer to sign associated documentation.
10.H Resolution No. 26-19, Authorizing the Lease Purchase of One Ram Vac HX9 Truck Mounted Hydro-Vac, Equipment Schedule 002 to the Master Lease Agreement Between Lease Servicing Center, Inc. dba NCL Government Capital and the City of Box Elder and authorizing the Mayor, Council President, and Finance Officer to Sign Associated Documentation
CC: Motion to approve Resolution No. 26-19, as presented, Authorizing the Lease Purchase of One Ram Vac HX9 Truck Mounted Hydro-Vac, Equipment Schedule 002 to the Master Lease Agreement Between Lease Servicing Center, Inc. dba NCL Government Capital and the City of Box Elder and authorizing the mayor and finance officer to sign associated documentation.
10.I Lease Purchase Agreement: Deere Credit, Inc., 2026 John Deere 60 P-Tier Compact Excavator
CC: Motion to approve the Lease Purchase Agreement with Deere Credit, Inc., as presented for the purchase of a 2026 John Deere 60 P-Tier Compact Excavator over a five-year period with annual payments of $27,607.21, and authorize the mayor to sign associated documentation.
10.J Engineer-Owner Agreement, Amendment No. 2: KLJ Engineering, LLC - Highway 14/16 Trunk Sewer Project, Phase 1
CC: Motion to approve Amendment No. 2 to the Engineer-Owner Agreement with KLJ Engineering, LLC, as presented, for Phase 1 of the Highway 14/16 Trunk Sewer Project, and authorize the mayor to sign associated documents.
10.K Appointment of GIS Specialist as Authorized Representative and Signatory for South Dakota Department of Revenue Notice of Annexation Submittals
CC: Motion to approve the City's GIS Specialist as an Authorized Representative and Signatory for the submittal of Notice of Annexations to the South Dakota Department of Revenue.
10.L Mowing Agreement: South Dakota Ellsworth Development Authority, Mowing Services
PWPZ: Motion to approve the Mowing Agreement with South Dakota Ellsworth Development Authority as presented for mowing services and forward to future city council meeting with a recommendation of approval.
CC: Motion to approve the Mowing Agreement with South Dakota Ellsworth Development Authority as presented for mowing services and authorize the mayor to sign associated documentation.
10.M Vendor Agreement: Atlantis LLC, DBA The Box Elder Events Center - 2026 Events at The Box Elder Events Center
FLPS: Motion to approve the Vendor Agreement as presented with Atlantis LLC, DBA The Box Elder Events Center for venue services in 2026 and forward to a future City Council meeting with a recommendation of approval.
CC: Motion to approve the Vendor Agreement as presented with Atlantis LLC, DBA The Box Elder Events Center for venue services in 2026 and authorize the mayor to sign associated documentation.
10.N Professional Services Agreement: Premiere Pyrotechnics - Fireworks display for the 2026 Salute to Ellsworth City Event
FLPS: Motion to approve the Professional Services Agreement with Premier Pyrotechnics for the Fireworks display for the 2026 Salute to Ellsworth City Event, in the amount of $15,000, and forward to a future City Council meeting with a recommendation of approval.
CC: Motion to approve the Professional Services Agreement with Premier Pyrotechnics for the Fireworks display for the 2026 Salute to Ellsworth City Event, in the amount of $15,000, and authorize the Mayor to sign associated documentation.
10.O Professional Services Agreement: Heather Courage - Psychological and Mental Health Services, Police Department
FLPS: Motion to approve the Professional Services Agreement with Heather Courage as presented, for psychological and mental health services and forward to a future city council meeting with recommendation of approval.
CC: Motion to approve the Professional Services Agreement with Heather Courage as presented, for psychological and mental health services and authorize the mayor to sign associated documentation.
11. INFORMATIONAL ITEMS:
12. REPORTS FROM BOARDS AND/OR COMMISSIONS:
13. UNFINISHED BUSINESS:
14. NEW BUSINESS:
14.A Ordinance No. 790, an Ordinance Amending Chapter 6, Buildings and Construction, The City of Box Elder Municipal Code, First Reading
CC: Motion to approve Ordinance No. 790 as presented on its First Reading.
14.B Ordinance No. 792, an Ordinance to Revise the Zoning Designation of the Property that is Legally Described as Lot 1 of Fritzsche Subdivision in Section 36, T2N, R8E, B.H.M., Box Elder, Pennington County, South Dakota, First Reading
CC: Motion to approve Ordinance No. 792 as presented on its First Reading.
**Going to City Council on the Same Night due to: Policy to advance items with public hearings before the Planning Commission and City Council on the next City Council meeting after the Planning Commission meeting to simplify the notifications process.
14.C Resolution No. 26-21, a Resolution Authorizing an Application for Financial Assistance from the South Dakota Department of Game, Fish & Parks Recreational Trails Program for Trail Improvements at Community Park; Authorizing the Execution and Submittal of the Application and Designating an Authorized Representative to Certify and Sign Payment Requests
CC: Motion to approve Resolution No. 26-21 as presented.
**Going to City Council on the same night due to: Grant application due date is April 10, 2026
14.D Sponsorship/Donation Application: Bandit Ball - March 24, 2026, and March 30, 2026
FLPS: Motion to approve the Sponsorship/Donation Application from Bandit Ball Little League as presented for March 24, 2026, and March 30, 2026, and forward to tonight's City Council meeting with a recommendation of approval.
CC: Motion to approve the Sponsorship/Donation Application from Bandit Ball Little League as presented for March 24, 2026, and March 30, 2026.
**Going to City Council on the Same Night Due to: meeting dates already passed, will need to return collected funds if approved.
14.E Authorize Request for Removal of Pennington County Special Assessments Submitted in Error
CC: Approve the authorization of staff to submit formal notification to Pennington County to remove four special assessments that were certified in error after payment was received by the City of Box Elder and authorize the mayor to sign associated documentation.
**Going to City Council same night due to removing from tax rolls as soon as possible.
14.F
Recommended Abatements: Pennington County Department of Equalization: Disabled Veteran Exemption
CC: Motion to approve the recommended abatements from the Pennington County Department of Equalization as presented for Tax ID Nos. 8006059 and 8000787 and authorize the City Finance Officer to execute associated documents.
**Going to City Council same night to ensure we meet statutory requirements.